As of March 31, 2015, the obligation to issue an invoice in electronic format to the public administration, which has already been in effect since June 6, 2014 for ministries, tax agencies and national social security agencies, is extended to the remaining national agencies and local governments.

The Electronic Invoicing (FE or InvoicePA) process involves well-defined formats, sending through specific channels, a single recipient, digital signature and electronic storage of documents.

The Electronic Invoice is the only type of invoice that, progressively, can be accepted by Public Administrations and only through the Interchange System (SDI). The content is represented in XML, according to a specific format that is the only one to date provided for and accepted by the SDI. The authenticity of the origin and the integrity of the content are guaranteed by the affixing of the qualified electronic or digital signature of the person issuing the invoice.

InvoicePA requirements are published at https://www.fatturapa.gov.it

Regesta has developed an application in SAP that, integrated with Arxivar’s IX(Invoice X-Change) product, provides a complete solution.

The operations that the Economic Operator must perform to comply with the requirements of invoicing to the Public Administration are:

  • Prepare the InvoicePA
  • Signing the InvoicePA
  • Send InvoicePA
  • Monitor InvoicePA
  • Electronic storage of PA Invoices

The outline of the proposed application solution is as follows:

  • Issuance from SAP of the XML of the InvoicePA: The SAP ERP enables the generation of the XML by installing an SAP OSS Notes package and ad hoc programs developed by Regesta S.r.l. The generated XML is sent to Portal IX by a call to a server-based DocNet service.
  • Signing InvoicePA: IX enables signature procedures.
  • Send InvoicePA: Through IX the management of sending to the interchange system (SDI) complies with the protocol of the regulations.
  • InvoicePA Monitoring: IX provides tools for monitoring and controlling notifications.
  • Electronic storage: Electronic storage can be integrated into the IX-CE (Electronic Storage) component.

Regesta is at your disposal to explain the solution in more detail and provide you with an estimate of the intervention.