{"id":23300,"date":"2023-07-05T11:14:48","date_gmt":"2023-07-05T09:14:48","guid":{"rendered":"https:\/\/www.regestaitalia.eu\/automating-the-passive-cycle-with-sap-vim\/"},"modified":"2025-06-03T15:36:30","modified_gmt":"2025-06-03T13:36:30","slug":"automating-the-passive-cycle-with-sap-vim","status":"publish","type":"post","link":"https:\/\/www.regestaitalia.eu\/en\/automating-the-passive-cycle-with-sap-vim\/","title":{"rendered":"Automating the passive cycle with SAP VIM"},"content":{"rendered":"

Thanks to the digital transformation taking place even in bureaucratic and administrative procedures, the interchange of data between companies, such as in the case of the customer\/supplier relationship, is increasingly agile and effective. However, it very often happens that a part of document management processes is still done manually. For example, in the case of incoming invoice management, automation of the passive cycle is often nonexistent. In other words, many realities, after receiving electronic invoices (which are mandatory today) through the interchange system, still use manual processes for the subsequent management<\/strong>, for example, the payment of the invoices themselves must be managed by an operator. <\/p>\n

Passive cycle automation for process simplification<\/h2>\n

Adopting the simplest and most widely used definition, ultimately the passive cycle encompasses all the processes, workflows and movements that occur prior to the sale of goods or services, and the resulting costs. Thus, within the passive cycle we find the cost items and outputs that contribute to the operation of the business and the creation of the product and service. <\/p>\n

In addition, activities that accompany the actual processes and flows, for example, customer master data management and incoming documentation recording, typically fall under this definition.<\/p>\n

Although today virtually all document handling is done digitally, the management methods are borrowed from the analog world, with clerks and employees manually handling all the activities necessary for management.<\/p>\n<\/div>

Automating the passive cycle is based on a very simple principle: most of the activities required are procedural or repetitive<\/strong>, with very low levels of discretion. By making these operations automatic, it is possible to save a considerable amount of time, reduce errors, and, in general, allow people to devote themselves to activities with higher added value and a higher level of satisfaction. <\/p>\n

Today, with a good document management<\/b><\/a> it is possible to automate most of the passive cycle management in an automatic and intelligent way.<\/p>\n<\/div><\/div><\/div>

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SAP VIM, the passive cycle management for the SAP ecosystem<\/h2>\n

Within the SAP world, activities related to the automation of the accounts payable cycle are managed by SAP VIM (Vendor Invoice Management), now known as SAP Invoice Management by OpenText<\/b><\/a>. The system, suitably adapted for the specifics of Italian regulations, can be leveraged to automate payment processes, archiving and in general the management of incoming documents, with the aim of speeding up and streamlining operations, creating standard and effective workflows. Used within a structured SAP ecosystem, it offers a number of advantages, the main ones being. <\/p>\n